In This Issue
- Last Chance to Register for February Online Training
- Get More Exposure for Your Museum through Our Online Client List
- Tech Tip: Deleting Entries from Search Terms Authority File and/or People Biographies
- Search Hundreds of Museums' Online Catalogs at PastPerfect-Online.com
- PastPerfect at the Small Museum Association Annual Meeting
Last Chance to Register for February Online Training
by Jennessa Reed
We have just a few seats left for our next class, "Managing Contacts, Donations & Membership with PastPerfect 5.0," scheduled for February 7-9, 2012 from 9:30 AM to 12:00 PM, ET. Online Training enables you to learn PastPerfect without the need or expense of travel. An experienced PastPerfect trainer will demonstrate how to use the program to its full potential. You will be able to see the trainer's PastPerfect program on your own computer and hear the trainer online or over a long distance conference call.
Online training classes are priced at $69/person for AASLH Members ($86.25 for non-members). Seats for this class are limited, so call 1-800-562-6080 to reserve your seat today!
Get More Exposure for Your Museum through Our Online Client List
by Jennessa Reed
Have you networked with other museums in your area lately? Are you curious to know if another organization near you uses PastPerfect? Then check out the PastPerfect Client List! Our Client List is a great resource for current PastPerfect users to network with other museums, as well as a way for organizations considering PastPerfect to get information and advice from museums in their area. If you haven’t been there recently, it’s time to take another look!
If you need to update or add your listing, please email firstname.lastname@example.org or fill out this brief online form. You can include your organization’s name as well as links to your website, Virtual Exhibit site, and/or PastPerfect-Online site. Adding your organization's website links to our Client List provides another way to network and direct users to your website. The more ways visitors can discover your site(s), the better the traffic. The better the traffic, the more you work toward Search Engine Optimization.
Want to know more about SEO? Our next newsletter will cover Search Engine Optimization (SEO), and why it is important for every organization.
Tech Tip: Deleting Entries from Search Terms Authority File and/or People Biographies
by Jessica Meulendyk
Keeping authority files clean and up-to-date is key for consistent data entry and accurate research results. The Search Terms authority file and People Biographies (which is the People field authority file) are unique in that they are populated with the terms and/or names you entered in the Search Terms and People fields. As records are changed, sometimes names of people and search terms are corrected or even removed from these fields in the catalog records. This could leave incorrect terms or names in your Search Terms or People authority files.
For both Search Terms and People Biographies authority files, you can delete terms/names individually or in bulk if they are unused. Before deleting entries, you should make sure that the term/name does not exist in any catalog records. PastPerfect’s Research options ("By People" and "By Search Term") are good ways to check if the terms/names are being used in a catalog record. If there’s a name/term that you want to remove, you can easily access the catalog records that use the term/name to remove it or correct it from the Research functions.
For detailed steps on deleting Search Terms and/or People Biographies entries in the authority files, please visit this Knowledge Base article.
Search Hundreds of Museums' Online Catalogs at PastPerfect-Online.com
by Stephanie Witt
Did you know that you can search nearly 2 million artifacts from over 285 museum collections at our PastPerfect-Online site? Simply go to http://www.PastPerfect-Online.com and enter a keyword (or keywords) in the field at the top of the page, and click Search. You can also look for online catalogs of organizations in your region or specialty.
Our new PastPerfect-Online blog enables you to discover artifacts in other organizations' online collections, as well as interact with members of the museum community. You can participate in the weekly "What Is It" challenge, and submit mystery items from your organization's collection for others to identify. Go to http://pastperfect-online.tumblr.com to see the latest challenge, post your guesses and submit your own items to possibly be featured on the blog.
PastPerfect at the Small Museum Association Annual Meeting
by Jennifer Whitfield
In support of the Small Museum Association, we will be offering a PastPerfect Support Lab on Sunday, February 19 from 12:00 PM to 4:00 PM. Our entire support team will be available to answer PastPerfect questions, whether you are just starting out or have used the program for years. Our museum and technical specialists will be on hand as well as our conversion and PastPerfect-Online experts. Our staff will also be available to answer questions at the SMA Resource Hall. Join us at the opening reception on Sunday evening and all day (8:30 AM to 5:00 PM) on Monday, February 20. Please note that our support office will be closed on February 20.
If you get to the SMA conference, stop by and see us. We look forward to visiting with you and raffling off a Kindle Fire tablet!