Inventories are an essential element of managing collections. With PastPerfect's new Inventory Manager Upgrade, we now offer an easy-to-use and affordable tool to help you accomplish successful collections tracking projects. This add-on product makes it simple to create inventory lists, use a barcode scanner to track items, and ensure accurate records. Inventory Manager automates producing targeted lists based on catalog, status, collection, location or last inventoried date. You can include or exclude items on loan or exhibit. You can also create spot check lists that select a random sampling based on a fixed number or a percentage of the collection. Then you can use PastPerfect's built-in list manager to make updates or print customizable worksheets that staff and volunteers can use away from the computer.
If you have barcode labels for your collection items, Inventory Manager enables you to use a barcode scanner and portable device (like a laptop, tablet or smartphone) to build your lists. If you don't have barcodes printed, you can type the Object ID numbers to create the list instead. Once you have a list, you can import the file as a new catalog list and group update inventory data and location information. Inventory Manager also enables you to keep a history of inventory dates as well as who inventoried each item.
Inventory Manager is compatible with PastPerfect 5.0 and is available for $295.00/$236.00 AASLH.
Online Training classes for PastPerfect 5.0 are back in session! Online Training enables you to learn PastPerfect at the comfort of your computer without the need or expense of travel. An experienced PastPerfect trainer will demonstrate how to use PastPerfect 5.0 to its full potential. You will be able to see the trainer's PastPerfect program on your own computer and hear the trainer online or over a long distance conference call.
Please join us for our next class, "Cataloging Collections with PastPerfect 5.0", December 6-8, 2011 from 9:30AM to 12 Noon ET.
One of the best assets an organization can have is consistent data entry of the collection. You will learn easy and effective ways to maximize the data entry process while keeping an eye on consistency. Instruction will include navigating the PastPerfect 5.0 program, basic and advanced cataloging, using the new Nomenclature 3.0 with PastPerfect, the accession process, managing authority files, tips on researching, and keeping your data safe. Registered participants will receive a FREE copy of the "Cataloging Collections with PastPerfect 5.0" Training CD which complements this course.
Online Training classes are priced at $69/person for AASLH Members ($86.25/person for non-members.) Seats for this class are limited, so call us at 1-800-562-6080 today to reserve your seat.
3: Tech Tip: Tools for Faster Access
by Ginger Gomez
Can't remember if an item is in Objects or Photos? PastPerfect 5.0 has added a new Quick Find feature on the Main Menu to make it easy to quickly access a specific record. Just enter the Object ID or Contact ID number and click Find. PastPerfect will locate and then instantly open that record for you.
If you have printed barcodes for your Contacts or Catalog records using the Barcode Printing or Inventory Manager Upgrade, you can scan the barcode within Quick Find to locate the record.
The Quick Find feature is included in PastPerfect version 5.0B3 or higher. To download the latest update for your version 5.0 program, visit our website at http://www.museumsoftware.com/softwareupdates.shtml.
4: Congratulations to the Nabb Research Center
by Jennifer Whitfield
The Edward H. Nabb Research Center at Salisbury University is the AASLH raffle winner of the Barcode Inventory Package!
The Nabb Research Center collects and preserves the material culture of the Delmarva Peninsula. Its mission is to "cultivate and sustain the advancement of scholarly research through collecting, preserving, disseminating and providing access to records and artifacts which illustrate the rich historical and cultural heritage of the greater Delmarva region."
Currently on exhibit is "Main Street Salisbury" featuring a Maryland Regimental Flag of 1916 - Company I from the Wicomico County Historical Society Collection. "Main Street Salisbury" explores the city's turn-of-the-twentieth century business district through photographs and artifacts. To learn more about the Center and its collections, please visit http://nabbhistory.salisbury.edu/
The Nabb Center has used PastPerfect for more than ten years and plans to share collections online through PastPerfect-Online.