PastPerfect Museum Software Newsletter- June 2005

1. A Link from Our Website to Yours
2. Conference Schedule for 2005
3. PastPerfect Training Classes in Your Area!
4. Free Updates for PastPerfect Museum Software
5. Technical Tip of the Month
6. Look Who's Using PastPerfect
7. Contact Information

1. A Link from Our Website to Yours
The World Wide Web is a great resource for museum professionals and visitors
alike. Pastime Software Company would like to help guide visitors to your
official website. We're offering you, our clients, a free link from our
Client List page that will directly access your organization's official
website. All you need to do is email clientlist@museumsoftware.com with
your museum name, contact name, email address and official website link.
It's free, it's easy and it's a great way to promote your web presence.

2. Conference Schedule for 2005
Please visit Pastime Software Company staff at the following conferences in
2005:

Kentucky Association of Museums & Historical Confederation of Kentucky ***
Frankfort, KY
June 8 - June 10

Association of Indiana Museums***
Crawfordsville, IN
September 11 - September 12

Mountain Plains Museum Association (MPMA)***
Omaha, NE
September 12 - September 16

American Association for State and Local History (AASLH)
Pittsburgh, PA
September 21 - September 24

Southeastern Museums Conference (SEMC)
Jekyll Island, GA
October 4 - October 8

*** indicates that a member of Pastime Software Company will be presenting
during the conference. Please stop by and visit us!

3. PastPerfect Training Classes are coming to your area!
Training classes for PastPerfect Software are well under way in 2005! To
find out more information about the scheduled training classes below, or to
inquire about possibly scheduling a session in your area, please contact our
Training Coordinator, Amy Dunn, by phone at 610-304-0973 or by email at
training@museumsoftware.com.

Allentown, PA
Hosted by the Lehigh County Historical Society
June 6 - June 9

Jacksonville, OR
Hosted by the Southern Oregon Historical Society
June 14 - June 17

Merriam, KS (Kansas City, MO Metro Area)
Hosted by the Lee Jeans Corporate Archive
June 20 - June 23

Philadelphia, PA
Hosted by the Chemical Heritage Foundation
July 12 - July 15

Greeneville, TN
Hosted by the Department of Museum Program and Studies, Tusculum College
July 19 - July 21

Also, be sure to check out our website at www.museumsoftware.com/training.htm
for additional training dates and other information!

4. Free Updates for PastPerfect Museum Software!
Did you know updates are available from our website for your PastPerfect
Museum Software versions 4.0 and 3.5? These free updates are released
every few weeks and are available for download by going to this page on our
website: www.museumsoftware.com/software_updates.htm . If you would rather
receive an update on CD, please contact our Support Office toll free, at
800-562-6080.

PastPerfect Version 4- Current Update Available 4.0B5
The current update now available for PastPerfect version 4 is 4.0B5. New
features found in this update include:
* Restrict All command on Security Setup screen

PastPerfect Version 3.5- Current Update Available 3.5B7
The current update now available for PastPerfect version 3.0 or 3.5 is
3.5B7. New features found in this update include:
* Add updated field to deaccession table
* Add ID# to list when selecting donor for new Accession or Temporary
Custody
* Allow up to 300 image folders
* Expand Exhibit Name field to 75 characters
* Include Membership Type and Subtype when exporting lists to Excel
* Option to include phone number on Volunteer Hours Summary Reports
* Sort Donations by Fund report by lastname+firstname+company

If you have suggestions for new features or fields you would like to see in
PastPerfect version 4, please email your ideas to
suggestions@museumsoftware.com. We are eager to hear your comments and
learn ways that PastPerfect can better serve our users.

5. Technical Tip of the Month- Alternate Billing Addresses in PastPerfect Version 4!
In many cases, it may be necessary for a Contact to have an alternate
billing address, meaning one piece of mail, like a renewal letter, might
need to go to a different person or address than the one listed on the
Contact record. PastPerfect version 4 is able to deal with this by
providing a field for the alternate billing address on the contact record.

Let's say for example, Martha Smith purchases a membership for her father,
John Smith. Martha wants to receive the renewal letter for the membership,
however, she wants her father to receive the newsletter and any other
mailings the museum sends out. In PastPerfect you would want to create a
Contact record for John Smith, and enter him as a new member, just as you
would anyone else. After entering this information, follow these steps to
set up the alternate billing address for this record:

1) Click on the "Membership" button on the Contact record so that the
Membership information displays
2) Click on the "Enter or Change Alternate Billing Address" button
3) Click on the "Edit" button at the bottom of the new Alternate Billing
Address window that appears
4) Enter the person's name and address just as you would want it to appear
on a mailing label, in the field labeled "Primary- Alternate Address for
Membership Billing." Here is an example,

Martha Smith
300 North Pottstown Pike
Suite 200
Exton, PA 19341

5) Click on the box at the top of the window labeled, "Check this box to
send membership bills and notices to the address below."
6) Enter the information for the alternate person's dearname, email, and
phone numbers, if you have it
7) Click on the "Save" button
8) Click on the "Exit" button to close that screen

Now you have the alternate billing address entered for this person! If you
would like to use the alternate billing address on any of your letters and
labels, you must set those letters and labels to use the Bill Add Selectable
address field. This way, if the record is set to use the alternate billing
address, it will use that address. If the record is not set to use the
alternate billing address, it will use the regular address that is on the
front of the contact record. Read the July newsletter for instructions on
how to set your letters and labels to use the Bill Add Selectable address
field or call our Support Office and we will be happy to show you.

6. Look Who's Using PastPerfect- *The Charles M. Schulz Museum*
The Charles M. Schulz Museum is located in Santa Rosa, CA and opened in 2000
with the mission to preserve, display, and interpret the art of Charles M.
Schulz. Most known for his work creating and developing the Peanuts comics,
Charles Schulz entertained audiences of all ages from 1950 through 1999 with
stories about Charlie Brown, Snoopy, and a host of other characters.

The museum serves as a resource for those interested in cartooning and the
work of Charles Schulz by providing Cartoon Workshops, as well as an
Education Room where visitors can come learn about cartooning from a
professional cartoonist-in-residence. There is also an on-site Research
Center where people can search a wide variety of archival materials, from
Charles Schulz's personal papers to original comic strips and drawings.
Visitors to the museum can also stroll through an outdoor labyrinth designed
in the shape of Snoopy's head!

The Charles M. Schulz Museum is currently using PastPerfect version 4 to
catalog their collections and also use the multimedia features to attach
images and other files to their records. They have found both the Incoming
and Outgoing Loans catalogs, as well as the Exhibits catalogs, in the
program very helpful in keeping track of their items. Currently, they are
exploring the possibilities of setting up security levels, which would
enable volunteers to help with data entry. Other goals include setting up a
workstation in the Research Center for researchers to query the database and
they also hope to one day have enough of the collection cataloged to use
Virtual Exhibit.

Learn more about the Charles M. Schulz Museum by visiting their website,
http://www.schulzmuseum.org.

7. Contact Information
Address: 300 North Pottstown Pike
Suite 200
Exton, PA 19341

Website: www.MuseumSoftware.com

Sales & Product Info: 800-562-6080 or sales@museumsoftware.com

Support: 800-562-6080 or support@museumsoftware.com

Training: 610-304-0973 or training@museumsoftware.com

Data Conversions: 800-562-6080 or conversions@museumsoftware.com