PastPerfect Museum Software Newsletter- November 2005
1. PastPerfect Training Classes in Your Area
2. Free Updates for PastPerfect Museum Software
3. Tip of the Month- Get a List of Consistent Members Over a Period of Years for PastPerfect 4
4. Look Who's Using PastPerfect- The Bead Museum, Washington, DC
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1. PastPerfect Regional Training Classes are Coming to Your Area!
Training classes for PastPerfect Software are still being offered in 2005! To find out more information about the scheduled training class below, or to inquire about possibly scheduling a session in your area, please contact our Training Coordinator, Amy Dunn, by phone at 610-304-0973 or by e-mail at training@museumsoftware.com.
Las Vegas, NV
Hosted by the Atomic Testing Museum
November 14 - November 17
Also, be sure to check out our website at www.museumsoftware.com/training.htm for additional training dates and other information!
2. Free Updates for PastPerfect Museum Software!
Did you know updates are available from our website for your PastPerfect Museum Software versions 4.0 and 3.5? These free updates are released every month or so and are available for download by going to this page on our website: www.museumsoftware.com/software_updates.htm . If you would rather receive a free update CD, please contact our Support Office toll-free, at 800-562-6080.
PastPerfect Version 4- Current Update Available 4.0C1!
The current update now available for PastPerfect version 4 is 4.0C1. New features
found in this update include:
* Add "Yes to All" and "No to All" commands on mailing
log entry screen when printing multiple letters
* Option to CC- Carbon Copy option when sending an email from the Contacts
Screen
* Option to include firstname and lastname on Volunteer hours reports
* Add Current Memberships to Fixed Lists
* Add exhibit labels 1 - 4 to Excel Export
* Add field "Include in Web" in bottom of each catalog screen
* Allow multiple entries from the Authority File in the Home Location field
* Allow URL's up to 150 characters when setting up Links to websites
* Contacts fields Deceased and Deceased Date available for Report Maker
* MWeb Interface
* Right click on Fixed Membership Lists & it displays details
PastPerfect Version 3.5- Current Update Available 3.5B8!
The current update now available for PastPerfect version 3.0 or 3.5 is 3.5B8.
New features found in this update include:
* Ability to include phone numbers in the Volunteer Hours detail report
* Add "Returned to Donor" as a deaccession disposal method term
* Alphabetize list of Report Maker reports
* Increase length of "Institution" field on outgoing loans to 50
characters
* Function Keys available in Browse
* Show CD backup date on backup reminder screen
If you have comments or suggestions for PastPerfect version 4, please e-mail your ideas to suggestions@museumsoftware.com. We are eager to hear your comments and learn ways that PastPerfect can better serve our users.
3. Tip of the Month- Get a list of Consistent Members over a Period of Years in PastPerfect 4.0
Have you ever needed a mailing list of members that have consistently renewed their membership over a certain period of years? You can get a list like this in PastPerfect by setting up a User Defined List with a filter statement using the Dues___ field for each year.
Let's say, for example, that a list is needed of the members who have renewed their membership every year for the past 5 years (since 2000). You can create this list by following these steps:
1) Click on the "Lists & Labels" button on the
main menu of PastPerfect
2) Click on the first blank line with 0 records under User Defined Lists so
that it is highlighted in green
3) Click the "Create or Modify User Defined List" button
4) Type in a list name, for example, Consistent Members since 2000
5) Click your cursor into the "Enter Filter Statement for Adding Records"
field
6) Type in this filter: Dues2000>0 and Dues2001>0 and Dues2002>0
and Dues2003>0 and Dues2004>0 and Dues2005>0
7) Click the "Add matching records to list now" button.
8) It will display a "Records on List = __" message. Click "Ok."
9) Click the "Exit" button
You now have a mailing list of your members that have renewed every year since 2000!
The key to this filter statement lies in the Dues____ fields. These fields hold the amount of dues that were paid each year by each member after 1996. If the amount paid is 0, then they did not pay dues that year; if the amount is greater than 0, then an amount was entered in as a dues payment, which would make them a member. You can change this filter statement to cover a different range of years, by adding or removing the Dues___>0 portions with the appropriate year to your filter statement.
If you have any problems creating the above list or have any questions, please contact our support office toll free, at 800-562-6080 or send an e-mail to support at support@museumsoftware.com.
4. Look Who's Using PastPerfect- **The Bead Museum & the Bead Society of Greater Washington**
The Bead Society of Greater Washington, in Washington, DC, established The Bead Museum in 1995 to interpret the significance and usage of beads in cultures over time, from ancient to contemporary. The bead, one of the oldest and most widely used personal artifacts, tells much of the person or culture using it. Beads have been used over time as amulets of protection, symbols of status and pieces of adornment. The Bead Museum interprets these beads through exhibits, tours, demonstrations and seminars, workshops, publications, children's programming, and more!
Currently, The Bead Museum has over 5,000 objects of beads or beadwork items in their collection. They also have a library completely dedicated to beads and the history surrounding them. The Bead Museum is using PastPerfect to catalog these items as well as the Digital Imaging upgrade to attach images to their catalog records. They hope to, in the near future, exhibit these items online using Virtual Exhibit.
Learn more about The Bead Museum by visiting their website at: http://www.beadmuseumdc.org!
Address: 300 North Pottstown Pike
Suite 200
Exton, PA 19341
Website: www.MuseumSoftware.com
Sales & Product Info: 800-562-6080 or sales@museumsoftware.com
Support: 800-562-6080 or support@museumsoftware.com
Training: 610-304-0973 or training@museumsoftware.com
Data Conversions: 800-562-6080 or conversions@museumsoftware.com
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