Product Information

Product Description

Click here to download your free evaluation copy of PastPerfect 4.0

Version 4.0 is packed with NEW FEATURES. Here is a partial list.

GENERAL FEATURES

• Audio, video, documents, and web pages can be linked to catalog records (optional feature)
• Different browse settings for each workstation
• Function keys are defined separately for each user
• Highlight current field when editing
• Larger screen sizes for more information
• Rich Text word processor for creating letters
• Right-mouse option for text select, cut, copy & paste
• Slide show on main menu with user selected images
• To do list on main menu
• Update history including date, time and user is saved for each catalog record
• Verified authority files - checks for valid entry in field

ACCESSIONS

• Allows up to four donors for each accession
• Find function allows search of all fields including description
• Images of catalog items on collection detail screen
• Link all four donors to contacts screen
• Option to search lexicon when adding catalog records
• Option to search AAT on-line when adding catalog records

ALL CATALOGS (Objects/Archives/Library/Photos)

• Ability to have separate default data screens for each user
• Change color of sub-screen buttons for areas with data
• Current field is highlighted during editing
• Date only custom fields
• Find by any field and find nearest record if exact match is not found
• History button to show updated date and updated by history
• More Custom fields, 22 total
• More location fields: building, room, wall, cabinet, shelf, box, container
• Query command allows research from catalog screens
• Save home location moves in location history file
• Sort by changed to pull down menu
• "To do" list for each catalog including a "Flag for review" option, so that certain records can be marked for further inspection by a supervisor
• View Dublin Core elements in XML from catalog screens
• Web link to Getty Art & Architecture Thesaurus or Library of Congress from catalog screens

OBJECTS CATALOG

• New fields for: circumference,collection date, frame size, image size, preparatory, prepdate, subfamily,subspecies
• New section for Archaeology
• New sub-screen for inscription details
• Separate and expanded Geology & Natural History sections

ARCHIVES CATALOG

• New section for cataloging Oral History
• New section for cataloging Music collections
• New fields for updated ISAD(G): General International Standard Archival Description
• Option to search Container List fields
• Spell check for Container List

EXHIBITS

• Images of exhibits
• Record Shipping & Insurance information for traveling exhibits
• New fields for agreement signed, renew date, renewed until, renewed by, loan fees, ship date, arrival date, ship from, ship to, transportation paid by, form of transportation, crate types, number of crates, crate list, primary carrier, additional carriers, handlers, and insured by
• Option to put a catalog record on exhibit from the catalog/location screen

LOANS IN

• Add images to collection list
• Leave accessioned loans in incoming loans file
• New fields for credit line, due date, purpose, agreement signed, renew date, renewed until, renewed by, loan fees, ship date, arrival date, ship from, ship to, transportation paid by, form of transportation, crate types, no crates, crate list, primary carrier, additional carriers, handlers, and insured by
• Option to fill with default data when adding catalog records from loans screen
• Option to search lexicon when adding catalog records
• Option to search AAT on-line when adding catalog records

LOANS OUT

• New fields for agreement signed, renew date, renewed until, renewed by, loan fees, ship date, arrival date, ship from, ship to, transportation paid by, form transportation, crate types, no crates, crate list, primary carrier, additional carriers, handlers, and insured by
• Option to put a catalog record on loan from the catalog/location screen

CONTACTS/MEMBERSHIP

• 80 User defined mailing lists
• Biography information screen with extended data including, birthday, nick names, education, publications, relations, marital status, sex, birthplace, employer, occupation, interests, affiliations, titles and honors
• Display donations and dues totals for each contact for the last 10 years
• Donations and membership joining can be credited to a solicitor
• Donations and membership joining can be linked to a campaign
• Keep address history and change date
• Improved email function that doesn't require MS-Outlook
• Link to Incoming Loans
• Membership and Individuals combined into one contacts file
• More information about volunteers including: status, available days and hours, emergency contact, skills and work preferences
• Programs and Events attended list
• Select formal or informal salutation when printing letters
• Six custom fields including one date and two numeric
• Title field added

FUNDRAISING

• Campaign tracking with up to ten fundraising activities for each campaign
• Donations and new memberships can be credited to a solicitor and linked to a campaign
• Programs and Events attended list
• Track pledges including scheduling payments and sending reminder letters

WORDRITE WORD PROCESSING

• New Rich-Text full function word processor for creating multiple-page mail merge letters
• Use all the fonts available on your computer for more stylish custom letters

REPORTS

• Select records for catalog reports & labels by filter statement
• New reports include: Location value report, Report listing subjects used in the catalogs, Temporary custody list what is in house that isn't accessioned. Print blank temporary custody receipt, Print blank accession form, Report on in-kind donations by date, donor, or value, Terms added to Lexicon

RESEARCH

• Ability to save Queries
• Option to remove selected records from search results before printing or viewing
• Separate catalog queries now run directly from catalog screens

DIGITAL IMAGING (Optional Feature)
Note: Users with Digital Imaging option in 3.5 receive MultiMedia/Digital Imaging free in 4.0

• Authority files for meta data fields
• Better crop with mouse function
• Copyright flag if image is restricted
• Display EXIF image information
• Images of Archaeology sites
• Images of Artist/Authors/Creators/Photographers
• Images of Exhbits
• Magnifying Glass
• Scan or attach a high resolution images creates low resolution discovery image to be put image folder, but also saves the HI-RES image to a separate large image folder.
• Smooth scroll
• Zoom window

MULTI-MEDIA (Optional Feature)
Note: Users with Digital Imaging option in 3.5 receive the MultiMedia Upgrade automatically in 4.0

• Catalog and accession records came be linked to audio, video, word docs, excel files, PDF files, HTML files and websites, and large archival images

AUTHORITY FILES

• Archaeology site authority file added UTM (universal transverse mercator values)
• Archaeology site authority file displays a list of related catalog records
• Authority files for custom fields1- 10, 21, and 22
• Creator authority file added fields; role, education & publications
• Creator authority displays a lists catalog records associated with the person
• Details option for custom field authority files
• Image of person on creator authority file screen
• Image of perspn on People-biography screen
• Images for Archaeology Sites
• Link to ULAN from Creator authority file
• New authority files for subfamily, subspecies, made, used, found, owned, dating method, technique, culture, school, preservation method
• New Experts authority file which is shared by these fields: collector, conservator, archivist, perparator, identified by, excavator, narrator, interviewer, transcriptionist
• New user-defined combo boxes for: inscription type, inscription technique, original/copy, flag reason, and disposal method
• Option to share authority files for custom fields with all four catalogs
• Use carriage return instead of / in people, search terms, subjects, classifications fields
• Verified authority files - checks for valid entry in field on Save

UTILITIES

• Backup directly to CD without needed extra software
• Export to XML
• Export to Dublin Core - XML
• Improved Scatter/Gather (optional feature)

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Copyright 2011: PastPerfect Software, Inc.