Image Request

The Image Request Form is a simple way for your online visitors to request an image reproduction from your collection. Since policies and procedures for image reproductions vary greatly between institutions, this form is designed to start the communication process between you and the online visitor. When someone requests an image, you will receive an email containing the visitor's contact information and a link to the image being requested. You can then contact the person with details about how your organization handles image requests (i.e. use fees, payment options, available formats, delivery methods, etc.).

Image Request Form

Enabling and customizing the Image Request Form can be done on the Image Request Accordion in Public Site Settings. To enable the form, you will need to provide the email address where the image requests should be sent. You may either use the form's default instructions to the online visitor or you can customize the messages to fit your needs.

Public Site Settings - Image Request Accordion

Enable & Modify Image Request Form

1. Click "Edit" at the top of the Public Site Settings screen
2. Click the Image Request Accordion to expand it
3. Select the Enable Image Request check box
4. If you want to rename the form, change the Custom Form Name. The default name is Image Request Form.
5. Fill in the Image Order Manager Email. This will be the person receiving the Image Requests.
6. Customize the Image Order Header section with any information you want to appear at the top of the form. This section is used to provide instruction to the online visitor about this particular form and your organization's image request process.
   • See Public Access Toolbar for additional details about working with the Toolbar
7. Fill in the Format Required field if you want to ask what format they want to receive (e.g. digital, black and white, etc.). If the field is left empty, the field will be removed from the form.
8. Fill in the Image Purpose Description field with the details you want to receive about how someone plans to use the image. If the field is left empty, the field will be removed from the form.
9. Customize in the Image Order Confirmation Message, which will display briefly on screen after the email has been sent. This message is designed to let the online visitor know that the form was sent successfully.
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10. Click "Save" at the top of the screen

Disable Image Request Form

1. Click "Edit" at the top of the Public Site Settings screen
2. Click the Image Request Accordion to expand it
3. Uncheck the Enable Image Request check box
4. Click "Save" at the top of the screen