New Features 3.5

Below is the list of the new features provided in the latest downloadable updates to Version 3.5. When you install the latest update you will also receive all the features and corrections in all updates.

What's new in the latest version 3.5C2
No new features just a few minor fixes

What's new in the latest version 3.5C1
Option to add fields "Notes" and "Inmemory" to the Donations - Money report

What was new in version 3.5B9
New export file type "Microtext"
Place authority file is available for Library publish place field
Save "include life members" setting when printing membership lists

What was new in version 3.5B8
Ability to include phone numbers on the Volunteer Hours detail report
Add "Returned to donor" as a deaccesion disposal method term
Alphabetize list of report maker reports
Increase length of "Institution" field on outgoing loans to 50 characters
Function keys available in Browse
Show CD backup date on backup reminder screen

What's new in the latest version 3.5B7
Add updated field to deaccession table
Add id# to list when selecting donor for new Accession or Temp Custody
Allow up to 300 image folders
Expand exhibit name field to 75 characters
Include membership type and subtype when exporting membership lists to Excel
Option to include phone number on volunteer hours report
Sort donations by fund report by last name + first name + company

What was new in version 3.5B6
Add "Market Evaluation" to reason for appraisal list
Add "Evaluation" to condition report type list
Add authority file to Medium field on Archives/Maps screen
Change catalog record update date when image is added or changed

What was new in version 3.5B5
Allow editing of Description on Image management screen
Add "Estate" to Appraisal reason list
Allow fields printsize, studio, and photographer to be used on the Collection List with Descriptions report
Allow numbers and characters - and _ in mailing list names file exported to Excel
Archives - Container List report when sorted by Folder has a secondary sort by Title
Better message and password protect network user from starting program while other user is reindexing
Change "Greeting" to "Name & Title" on field description reports
Condition reports on catalog screens are listed from newest to oldest
Erase files in data\reports folder before restoring
Network performance test on Setup/Network screen
Option to clear Maintenance Cycle field
Option to print image on exhibit labels

What was new in version 3.5B4
? Help for spine label field
Add spine label to MARC import map
Increase length of MARC import conversion statement field to 150 characters
Option to add value and other incoming loan fields to incoming loans list report

What was new in version 3.5B3
Add spine label field to library catalog
Add condition report type "Treatment Proposal"
Add decimal points to pledge field
Make fields other name, description, title, and udf1 available for collection value report
New collection report "Works by Creator"
Option to exclude members with stopmail when printing renewal letters & labels
Option to select a certain value of items to appear on the collection value report
Option to sort collection value report by item values
Option to sort library subjects A.Z from search results screen
Put both first name and last name in dear field when adding a new individual

What's was new in version 3.5B2
Allow import and export of "dimtype" field
Change paid thru to 12/31/9999 for Life members
Don't allow editing of description on image management screen
New more efficient routine for sorting mailing lists
On dues & donations summary report, dues payments for people sharing membership were included twice in totals
On natural history screen display of identified date was cut off
On natural history screen, "elements" field could be changed when not in edit mode
On detailed condition screen, memo fields could be changed when not in edit mode
Pack people file during reindex to reduce size
Protect against duplicate individual id#s when two users add a new individual at the same moment
Research catalogs based on a numeric field didn't also produce the correct results
Search in Find Books with no results now has message to that affect
Sort items on printed incoming and outgoing loan form by objectid
Spelling error "Lexcion" in add/change lexicon, when adding a category or sub-category
Spelling error "Biograpic" on People Biographical Information report
Spelling error "Tranfer" on Data Access menu
Users restricted from keyword search mgmt are also restricted from rebuilding keyword index from keyword search screen
Value date field in Photo catalog was not treated as a date field in Report Maker
When adding a new image, date created always brought up today's date, even when fill entries from last is checked
When restricted form accessions, credit line was visible on catalog screens
When restricted from editing authority files user couldn't scroll memo fields in creators detail information screen
Error#12 variable 'stmt' is not found mlistchg.cmdadd.click line 1

What was new in version 3.5B1
Command to calculate accession value based on acqvalue of catalog records
Option to remove loaned items from the Collection Value Report
Option to choose if Life members appear on lists and labels
Related items report can be selected by catalog or only items with related photos

What was new in version 3.5A9
Custom fields 11 & 12 accept larger numbers
Faster display of the Accession record with a large number of catalog records
Misspelled "Photgrapher" on Sortby and Find screens
Unnecessary entry was made in the media file if an invalid extension is entered for a scanned image filename
Update field description for membership UDFs
Volunteer hours report sorted by name had multiple entries for same name out of order
Error#13 Alias 'PATRONS' is not found, patrons.cmdcancel.click line 8
Error#9 Data type mismatch. KEYF7 line 11 on Biography screen

What was new in version 3.5A8
Add choices Disposed and Prop to deaccession disposal method list
Ability to change project name for previously entered volunteer hours
Backup to hard drive includes control file & errorlog
Detail information for search terms
If an individual is selected when browsing the individual file for duplicates from the add screen that record becomes the current record
Option to delete unused names from People file
Option to delete unused names from Search Terms authority file

What was new in version 3.5A7
Ability to include udfs on the Items on Exhibit report
Ability to search caption field in research
Increase length of Search terms authority file entries to 100 characters
Maintain index of deleted catalogs records to speed searches & report generation
Optimize Items on Exhibit report for faster display
Option to sort Individual mailing lists alphabetically

What was new in version 3.5A6
Add artist/creator fields to accession and incoming loan items screens.
Add artist, creator, status, and condition fields to outgoing loan items screens.
Option to sort collection list report by donor name (source)

What was new in version 3.5A5
Increase length of original object format field on image information screen to 40 characters

What was new in version 3.5A4
Add appraisal history
Add new field "current value max" to catalogs
Add negative# field to image information file
Add medium field to create label screen
Increase length of entries in place authority file to 75 characters
New report listing memberships without any associated Individuals
Provide three custom letter forms

What was new in version 3.5A3
Add find by email to Individual screen
New Returned Items Form report for incoming loans

What was new in version 3.5A2
Authority file "multiple entry" settings are remembered
If photo, archive, or library catalog record status is "Restricted" it is highlight in red
Option to add all fields on the exhibit screen to the Exhibit List report

What was new in version 3.5A1
Display version# on main menu
Research catalogs allows greater than and less than queries
Option to print reports to a PDF file - requires PDF Writer software from Adobe
Option to print without prompt or with network prompt
Option to include Home location on Items on Exhibit report
Incoming loans fields available to print on catalog cards

NEW FEATURES VERSION 3.5