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June 2007 Newsletter 1. MWeb Universal Makes its debut with SearchBaltimore.PastPerfect-Online.com! 2. Spotlight your institution on www.MuseumSoftware.com! 3. PastPerfect is coming to a conference near you! 4. Upcoming Training Opportunities for PastPerfect 4.0! 5. Free Updates for PastPerfect Museum Software 6. Look Who's Using PastPerfect: Museum of Fine Arts, St Petersburg, FL 7. PastPerfect 4.0 Report Highlight: Donations, Dues, and Inkind Gifts 1. MWeb Universal Makes its debut with SearchBaltimore.PastPerfect-Online.com! Systems Planning and PastPerfect Software are pleased to announce the release of MWeb Universal™. MWeb Universal allows the public to search multiple PastPerfect-Online databases at the same time. MWeb Universal can be a valuable research and reference tool for the public to search your data on the web. Museums with similar themes, regions, or collections can use MWeb Universal to provide their users with a richer experience and depth of information. You may use MWeb Universal for as few as 2 museums or as many as necessary. Additional museums may be added to the group at any time. MWeb Universal features
include: For details, please see the slideshow at http://www.systemsplanning.com/mweb/unislides/slide0.asp or the MWeb Universal homepage at http://www.systemsplanning.com/mweb/universal.asp. PastPerfect users who wish to provide integrated searching of multiple databases should contact either company for further information. MWeb Universal pricing may be found at http://www.systemsplanning.com/mweb/pricing.asp. Order soon and receive a limited-time introductory discount! For more information, please contact Systems Planning at info@systemsplanning.com or PastPerfect Software at sales@museumsoftware.com. (MWeb and MWeb
Universal are trademarks of Systems Planning.) 2. Spotlight your institution on www.MuseumSoftware.com! PastPerfect's client list is a great way to network with other PastPerfect users in your area. By providing a link to your website, Virtual Exhibit, or PastPerfect-Online site, you can promote your institution to other PastPerfect users (and future PastPerfect users) worldwide! To include your organization's website on the list, please send your organization name, website address, Virtual Exhibit home page, and/or PastPerfect-Online site in an email to clientlist@museumsoftware.com. To see who else is using PastPerfect in your area, visit our Client List webpage at http://www.museumsoftware.com/client_list.htm. 3. PastPerfect is coming to a conference near you! PastPerfect is continuing to add new locations to its conference schedule. Below is a list of conferences we are scheduled to attend. Be sure to stop by and say hello-we enjoy meeting our clients! American Association
for State & Local History Tribal Archives,
Libraries, and Museums Conference 4. Upcoming Training Opportunities for PastPerfect 4.0! PastPerfect training classes for 2007 are well under way! Current training locations and dates are listed below. For more information or to register for scheduled regional training classes, please contact our support office at 1-800-562-6080 or by email at training@museumsoftware.com. To inquire about possibly scheduling a session in your area, please contact our Training Coordinator, Amy Dunn, by phone at 610-304-0973 or by e-mail at training@museumsoftware.com. State College,
PA -- June 5-7 York, PA -- June
19-21 Springfield,
IL -- June 26-28 East Lansing,
MI-- July 17-19 Staten Island,
NY-- August 7-9 Indianapolis,
IN-- August 14-16 Santa Barbara,
CA-- August 21-23 Honolulu, HI--
August 28-30 St. Paul, MN--
September 11-13 Norfolk, NE--
September 18-20 Madison, WI --
October 9-11 Lincoln City,
OR --October 23-25 Brookville, OH--
October 30, 31 & November 1 Be sure to check out our website at http://www.museumsoftware.com/training.htm for additional training dates and other information! 5. Free Updates for PastPerfect Museum Software Did you know updates are available from our website for your PastPerfect Museum Software versions 3.5 and 4.0? These free updates are released approximately every two months and are available for download by going to http://www.museumsoftware.com/software_updates.htm. If you would rather
receive a free update CD, please contact our Support Office toll free
at PastPerfect Version
3.5- New Service Update Available 3.5C2 PastPerfect Version 4 - New Update Available 4.0D2 New features available in PastPerfect 4.0D2 include: * Ability to restore
images and multimedia files from removable drive backup 6. Look Who's
Using PastPerfect: Museum of Fine Arts, St. Petersburg, FL Built in 1965, the Museum of Fine Arts, St. Petersburg, was designed to reflect a Palladian influence encompassing the symmetry and style of ancient Roman architecture. Initially housing ten galleries, the Museum of Fine Arts now holds twenty galleries, two gardens, and an outstanding collection of over 4,500 years of art. With works by Monet, Renoir, Gauguin, Rodin, O'Keeffe, and Wyeth, the Museum of Fine Arts is decidedly one of the finest art museums in Florida and the only museum on the western coast of Florida to have such a comprehensive collection. With the expansion of the museum building and collection, the museum's library, fundraising, and membership also grew dramatically. Prior to 2001, we used antiquated methods for recording our information. That year the Museum of Fine Arts, St. Petersburg, purchased PastPerfect, helping the museum easily record, store, and retrieve information. With the Museum of Fine Arts in the process of expansion again, we decided to create a new membership card to reflect our look toward the future. We had heard of a company called SmartTech ID, which sold small card printing machines that produced great looking plastic ID cards. We contacted SmartTech ID to see if their card printer would be compatible with PastPerfect. The company sent a printer to the PastPerfect support office, who agreed to help us test out printing membership cards with PastPerfect 4.0. After some testing, everything came together to produce our new membership cards. The front of the card now has a full-color image of our museum in the background with important membership information in the foreground in an easy-to-read format. The back of our card has a full-color image of our Kapok tree in full bloom with the museum's contact information. Our members were so impressed with the new membership card that they donated enough money to purchase the card printer and 2 years worth of supplies. We are now printing our new membership cards and getting great reviews. Our processing time for memberships has been cut in half. Our policy is that each member will receive a new card when their membership comes up for renewal. Many of our members are renewing early so they can have one of the new membership cards. Thanks SmartTech ID and PastPerfect! If you have any questions, please feel free to contact: Steve Hack Bob Mann
7. PastPerfect 4.0 Report Highlight: Donations, Dues, and In-kind Gifts PastPerfect 4.0 users can now create reports that combine dues, donations, and in-kind gifts from all contacts. The Donations, Dues, and In-Kind Gifts report allows you to print a list of combined dues, donations, and in-kind gifts that were given within a specific time frame. You can create a list of donations, dues and in-kind gifts received as a result of a particular campaign or campaign activity. You can even get a listing of all dues, donations, and in-kind gifts over a specific amount, allowing you to target specific "giving levels". To access this report, click on the Reports button on the Main Menu, and then click on the Dues & Donations button on the left hand side. The Donations, Dues, and In-kind Gifts report will be about halfway down the list. Click on the report name and then click on Run Report. After you have made
your selections for date ranges, amount levels, and campaign information,
you can preview or print out the report or export the results, including
donor contact information, to Excel. PastPerfect versions 4.0C8 and
above can also print out this report to PDF and Word documents. 8. Contact Information |
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