Version 4.0 is packed
with NEW FEATURES. Here is a partial list.
GENERAL FEATURES
Audio, video, documents, and web pages can be linked to catalog
records (optional feature)
Different browse settings for each workstation
Function keys are defined separately for each user
Highlight current field when editing
Larger screen sizes for more information
Rich Text word processor for creating letters
Right-mouse option for text select, cut, copy & paste
Slide show on main menu with user selected images
To do list on main menu
Update history including date, time and
user is saved for each catalog record
Verified authority files - checks for valid entry in field
ACCESSIONS
Allows up to four donors for each accession
Find function allows search of all fields including description
Images of catalog items on collection detail screen
Link all four donors to contacts screen
Option to search lexicon when adding catalog records
Option to search AAT on-line when adding catalog records
ALL CATALOGS (Objects/Archives/Library/Photos)
Ability to have separate default data screens for each user
Change color of sub-screen buttons for areas with data
Current field is highlighted during editing
Date only custom fields
Find by any field and find nearest record if exact match is not
found
History button to show updated date and updated by history
More Custom fields, 22 total
More location fields: building, room, wall, cabinet, shelf, box,
container
Query command allows research from catalog screens
Save home location moves in location history file
Sort by changed to pull down menu
To do list for each catalog including a Flag for review option,
so that certain records can be marked for further inspection by
a supervisor
View Dublin Core elements in XML from catalog screens
Web link to Getty Art & Architecture Thesaurus or Library of Congress
from catalog screens
OBJECTS CATALOG
New fields for: circumference,collection
date, frame size, image size, preparatory, prepdate, subfamily,subspecies
New section for Archaeology
New sub-screen for inscription details
Separate and expanded Geology & Natural History sections
ARCHIVES CATALOG
New section for cataloging Oral History
New section for cataloging Music collections
New fields for updated ISADg
Option to search Container List fields
Spell check for Container List
EXHIBITS
Images of exhibits
Record Shipping & Insurance information for traveling exhibits
New fields for agreement signed, renew date, renewed until, renewed
by, loan fees, ship date, arrival date, ship from, ship to, transportation
paid by, form of transportation, crate types, number of crates,
crate list, primary carrier, additional carriers, handlers, and
insured by
Option to put a catalog record on exhibit from the catalog/location
screen
LOANS IN
Add images to collection list
Leave accessioned loans in incoming loans file
New fields for credit line, due date, purpose, agreement signed,
renew date, renewed until, renewed by, loan fees, ship date, arrival
date, ship from, ship to, transportation paid by, form of transportation,
crate types, no crates, crate list, primary carrier, additional
carriers, handlers, and insured by
Option to fill with default data when adding
catalog records from loans screen
Option to search lexicon when adding catalog records
Option to search AAT on-line when adding catalog records
LOANS OUT
New fields for agreement signed, renew date, renewed until,
renewed by, loan fees, ship date, arrival date, ship from, ship
to, transportation paid by, form transportation, crate types, no
crates, crate list, primary carrier, additional carriers, handlers,
and insured by
Option to put a catalog record on loan from the catalog/location
screen
CONTACTS/MEMBERSHIP
80 User defined mailing lists
Biography information screen with extended data including, birthday,
nick names, education, publications, relations, marital status,
sex, birthplace, employer, occupation, interests, affiliations,
titles and honors
Display donations and dues totals for each contact for the last
10 years
Donations and membership joining can be credited to a solicitor
Donations and membership joining can be linked to a campaign
Keep address history and change date
Improved E-mail function that doesnt require MS-Outlook
Link to Incoming Loans
Membership and Individuals combined into
one contacts file
More information about volunteers including: status, available
days and hours, emergency contact, skills and work preferences
Programs and Events attended list
Select formal or informal salutation when printing letters
Six custom fields including one date and two numeric
Title field added
FUNDRAISING
Campaign tracking with up to ten fund-raising activities for each
campaign
Donations and new memberships can be credited to a solicitor and
linked to a campaign
Programs and Events attended list
Track pledges including scheduling payments and sending reminder
letters
WORD-RITE WORD
PROCESSING
New Rich-Text full function word processor for creating multiple-page
mail merge letters
Use all the fonts available on your computer for more stylish custom
letters
REPORTS
Select records for catalog reports & labels by filter statement
New reports include: Location value report, Report listing subjects
used in the catalogs, Temporary custody list what is in house that
isn't accessioned. Print blank temporary custody receipt, Print
blank accession form, Report on in-kind donations by date, donor,
or value, Terms added to Lexicon
RESEARCH
Ability to save Queries
Option to remove selected records from search results before printing
or viewing
Separate catalog queries now run directly from catalog screens
DIGITAL IMAGING (Optional Feature)
Note: Users with Digital Imaging option in 3.5 receive Multi-media/Imaging
free in 4.0
Authority files for meta data fields
Better crop with mouse function
Copyright flag if image is restricted
Display EXIF image information
For Windows 2000 or XP users, when adding images from file "View
Menu - Thumbnails" is available
Images of Archaeology sites
Images of Artist/Authors/Creators/Photographers
Images of Exhbits
Magnifying Glass
Scan or attach a high resolution images creates low resolution
discovery image to be put image folder, but also saves the HI-RES
image to a separate large image folder.
Smooth scroll
Zoom window
MULTI-MEDIA (Optional Feature)
Catalog and accession records came be linked to audio, video,
word docs, excel files, PDF files, HTML files and web sites, and
large archival images
Note: Users with Digital Imaging option in 3.5 receive Multi-media
Upgrade free in 4.0
AUTHORITY FILES
Archaeology site authority file added UTM (universal transverse
mercator values)
Archaeology site authority file displays a list of related catalog
records
Authority files for custom fields1- 10, 21, and 22
Creator authority file added fields; role, education & publications
Creator authority displays a lists catalog records associated
with the person
Details option for custom field authority files
Image of person on creator authority file screen
Image of perspn on People-biography screen
Images for Archaeology Sites
Link to ULAN from Creator authority file
New authority files for subfamily, subspecies, made, used, found,
owned, dating method, technique, culture, school, preservation method
New Experts authority file which is shared by these fields: collector,
conservator, archivist, perparator, identified by, excavator, narrator,
interviewer, transcriptionist
New user-defined combo boxes for: inscription
type, inscription technique, original/copy, flag reason, and disposal
method
Option to share authority files for custom
fields with all four catalogs
Use carriage return instead of / in people, search terms, subjects,
classifications fields
Verified authority files - checks for valid entry in field on
Save
UTILITIES
Backup directly to CD without needed extra software
Export to XML
Export to Dublin Core - XML
Improved Scatter/Gather (optional feature)
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